How to Create a ROOM List – Exchange

First let’s discuss what is a Room List ?

This has been built in Exchange 2010 in combination with Outlook 2010 so that users are able to find the Rooms with ease. You can create a List of Rooms on Exchange server & than thru outlook use Room finder as shown below to find the available Rooms.

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Now let’s check how to create Room List –> Log on to Exchange Management Shell :

To create list run below command: (Same command we use to create Distribution Lists but this is with an option – RoomList)

New-DistributionGroup -Name “Room List Name” -OrganizationalUnit “OU Path” –RoomList

Example: New-DistributionGroup -Name “ConRms Test” -OrganizationalUnit “labtest.com/Exchange/DistributionLists” –RoomList

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Room List is now created, we need to add Rooms to the list same as we add members to the distribution Lists.

To add single room:

Add-DistributionGroupMember -Identity “Room List Name” -member “Room Name”

To add multiple rooms:

Create a .txt file and Put the rooms in .txt file then run below command

Get-Content <Path of .txt File>| Add-DistributionGroupMember -Identity “Room List Name”

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Now users can use outlook & search available rooms by using Room Finder functionality.

You can also convert the existing distribution list to Room List.

Set-DistributionGroup -Identity “Distribution List” -RoomList

Regards

Sukhija Vikas

http://msexchange.me

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3 thoughts on “How to Create a ROOM List – Exchange

  1. Great article.
    We have implemented Room list in Exchange 2013.
    We have users and rooms with Adress book policy [No Policy] and those works fine. Room lists show up as they should.
    Ex:
    User A, Adress Book Policy: [No policy]
    Room Building A , Adress Book Policy: [No policy]
    Room List Building A

    User A sees Room list Buliding A

    —-
    Problem is we also have a handful rooms and users who has a adress book policy assigned to them. They doesn’t see the room list. Do you also have to assign the room list itself to the adress book policy and how?
    Ex:
    User B, Adress Book Policy: [ABP B]
    Room Builing B , Adress Book Policy [ABP B]
    Room List Building B

    User B doesn’t see any Room List

    Any idea what the problem can be and how to fix it?

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